Payroll Services

• Overload and Adjunct Pay Schedule

• Monthly Payroll Leave Schedule 

• Bi-Weekly Payroll Schedule

• Holidays

• Absence Form - Faculty 

• Approver/Proxy Q&A

• Monthly Payroll - Leave Reporting Q&A

• Approving Timesheets

• Overtime or Comp Time approval Form

• Timekeeping Location List

• TimeClock Plus Employee Instructions (UREC, Public Safety, and Physical Plant only)

• TimeClock Plus Approver Instructions (UREC, Public Safety, and Physical Plant only)

• Web Time Entry Instructions

• Direct Deposit Instructions 

• Direct Deposit Requirement 

• Focus Card (Issed by the Payroll Dept, contact for further information)

All payroll forms may be electronically signed but must be emailed from your 365bet email address except for the direct deposit authorization, the original form must be sent to Payroll. 

Forms must be downloaded and opened in ADOBE to be fillable. Email forms to payroll@dektinary.com.

• Absence Form - Faculty

• Advancement Giving-  completed on one-stop. (instructions)

• Direct Deposit Setup - completed on one-stop (Instructions)

• Fitness Center Fees Payroll Deduction Authorization

• HR Forms (extra comps, address changes, I-9 etc.)

• Job Related Tuition Waiver (due by November 1st)

• Parking Deduction - completed via one-stop (Instructions)

• Parking Deduction Cancellation (Instructions)

• Taxable Fringe Gift Prize Form

• W2 and 1095 Electronic Consent Instructions

• Reprint Request for W2 or Pay Statement 

• W-4 Form   Click here for instructions W-4 Forms are filled out in Employee Self Service.  All new hires are processed with a Default Single with 0 Exemptions unless a new form is filled out in Self-Service.  

• Awards, Prizes, and Gifts Tax Form

• FICA Exemptions

• Graduate Assistant Federal Taxes

• Out-of-State Taxes

• Tuition Reduction Taxation

• Tuition Tax Flow Chart

• W2 Form Explanation

• W2 Information

• W-2 Copy Request Form

• W-4 Form   Click here for instructions W-4 Forms are filled out in Employee Self Service.  All new hires are processed with a Default of Single unless a new form is filled out in Self-Service.  

• IRS Tax Withholding Estimator (For use with the W-4 Form)

• IRS Publication 15 Circular E Employer's Tax Guide

• IRS Publication 15A Employer's Supplemental Tax Guide

• Other IRS Publications and Notices

• Are You a Resident Alien for Tax Purposes?

• Fica Exemptions based on Visa

• Form 8233 to Claim Tax Treaty (must be filled out every year) 

• Tax Treaties and Affidavits (if you are from a country with a tax treaty form 8233 and the tax treaty affidavit must be submitted to payroll, once the forms are sent to the IRS the tax treaty becomes active 10 days after being sent)

• W-4 Instructions for Non-Resident Aliens

• W-4 form for Non-Resident Aliens

• Social Security number questionnaire

• IRS Publication 901 - U.S. Tax Treaties

If you are a non-resident alien please schedule an appointment with the Payroll Director for a tax assessment by emailing a request to payroll@dektinary.com.  You may be eligible for special tax treaty benefits for federal taxes or an exemption from FICA Social Security and Medicare taxes.

• 365bet Policies

• Garnishments
• How to obtain Payroll & Leave information

Bi-weekly

• Submission – Monday 11:59PM after end-of-pay period
• Approval – Wednesday 9am after end-of-pay period
• Voluntary Deduction changes other than benefits - Wednesday 9am after end-of-pay period
• Pay Documents from HR - Wednesday 9am after end-of-pay period
• Benefit changes from HR - Wednesday 9am after end-of-pay period

Monthly

• Leave Report Submission – 15^th 11:59pm
• Leave Report Approval -  17^th 9am
• Voluntary Deduction changes other than benefits - 17^th 9am
• Pay Documents Submitted to HR 10^th   Submission from HR to Payroll– 17^th 9am
• Benefit Paperwork submitted to HR/Benefits – 10^th  Submission from HR/Benefits to Payroll – 17^th 9am